Privacy Policy

Last updated: 16 June 2026

This Privacy Policy explains how Submission Searcher Limited collects, uses, stores and shares personal information when you use our website, mobile app, account features and related services.

1. Who we are

Submission Searcher Limited
Company No. 15178996
3 Ridge Crescent, Hawk Green, Marple, Stockport, Cheshire, SK6 7JA, United Kingdom

Website: https://submissionsearcher.com

In this Privacy Policy, “Submission Searcher”, “we”, “us” or “our” means Submission Searcher Limited.

Submission Searcher provides a Brazilian Jiu-Jitsu video search, discovery and learning platform. Our services may include a website, native mobile app, user accounts, saved preferences, video progress tracking, learning zone features, profile features, leaderboards and related tools.

2. What this Privacy Policy covers

This Privacy Policy applies when you:

• visit https://submissionsearcher.com;
• create or use a Submission Searcher account;
• sign in using Facebook, Google or another supported login provider;
• use the Submission Searcher mobile app;
• watch, save, search, filter or interact with Brazilian Jiu-Jitsu video content;
• use progress tracking, favourites, learning zone, leaderboard or profile features;
• contact us by email, website form, social media or another communication method.

3. Personal information we collect

We only collect personal information where it is reasonably necessary to provide, improve, secure or communicate about Submission Searcher.

3.1 Account information

When you create an account, we may collect:

• your name;
• username or display name;
• email address;
• profile image or avatar, where provided;
• login provider details if you register using Facebook, Google or another social login provider;
• account creation date;
• account status;
• user role or membership status;
• your communication preferences.

3.2 Facebook Login and Meta app data

If you choose to register or log in using Facebook, we may receive limited information from Facebook/Meta, depending on your Facebook settings and the permissions you approve.

This may include:

• your Facebook user ID;
• your name;
• your email address;
• your public profile information;
• your profile picture, where made available by Facebook;
• authentication tokens or technical login confirmation data needed to keep you signed in securely.

We use Facebook Login data only to:

• create your Submission Searcher account;
• allow you to log in securely without creating a separate password;
• identify your account when you return;
• display your name or profile image within your account where relevant;
• prevent duplicate accounts;
• protect the security of the platform.

We do not sell Facebook Login data. We do not use Facebook Login data for unrelated advertising purposes. We do not post to Facebook on your behalf unless you have separately authorised a specific feature that does so.

3.3 Google Login data

If you choose to register or log in using Google, we may receive limited information from Google, depending on your Google account settings and the permissions you approve.

This may include:

• your Google account ID;
• your name;
• your email address;
• your profile image;
• authentication tokens or technical login confirmation data needed to keep you signed in securely.

We use Google Login data only to create and manage your Submission Searcher account, authenticate your login, prevent duplicate accounts and keep the platform secure.

3.4 Profile and user-generated information

If you add information to your profile or interact with features on Submission Searcher, we may collect:

• profile details you choose to provide;
• belt level or training level, where provided;
• saved preferences;
• favourite videos;
• watched videos;
• completed videos or lessons;
• learning zone progress;
• search and filter preferences;
• leaderboard information;
• comments, messages, reviews or other content you submit;
• competition, course or learning activity where relevant.

You are responsible for ensuring that any information you choose to add to your profile is accurate and does not include unnecessary personal information about yourself or others.

3.5 Video interaction and learning data

To provide progress tracking and personalised learning features, we may collect information about how you interact with the platform, including:

• videos viewed;
• video watch progress;
• completed lessons or categories;
• saved or favourited content;
• search terms entered on the platform;
• filters used;
• techniques, categories, belt levels or subjects you interact with;
• progress through learning zone content;
• leaderboard or achievement activity.

We use this information to provide the core functionality of Submission Searcher, including helping you find relevant videos, resume learning, track progress and improve your experience.

3.6 Technical and device information

When you use our website or app, we may automatically collect technical information such as:

• IP address;
• device type;
• operating system;
• browser type and version;
• app version;
• approximate location derived from IP address;
• time zone;
• pages or screens viewed;
• referring website or source;
• date and time of access;
• log files;
• crash reports;
• security events;
• cookie identifiers or similar tracking technologies.

We use this information to operate, secure, debug, analyse and improve Submission Searcher.

3.7 Payment and subscription information

If paid features, courses, subscriptions or purchases are made available, we may collect information needed to process and manage those purchases, including:

• name;
• email address;
• billing details;
• purchase history;
• subscription status;
• payment confirmation;
• transaction reference.

We do not normally store full payment card details ourselves. Payment card details are usually processed by our payment provider.

3.8 Communications with us

If you contact us, we may collect:

• your name;
• email address;
• message content;
• attachments you send us;
• support request details;
• records of our correspondence with you.

We use this information to respond to your enquiry, provide support, investigate issues and keep appropriate business records.

3.9 Comments

If visitors leave comments on the website, we collect the data shown in the comments form, together with the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address, also called a hash, may be provided to the Gravatar service to check whether you are using it. The Gravatar privacy policy is available at https://automattic.com/privacy/. After approval of your comment, your profile picture may be visible to the public in the context of your comment.

3.10 Media uploads

If you upload images to the website or app, you should avoid uploading images with embedded location data, such as EXIF GPS data. Other users or visitors may be able to download and extract location data from images where they are publicly accessible.

4. Why we use your personal information

We use personal information for the following purposes.

Purpose	Types of data used	Lawful basis
To create and manage user accounts	Name, email address, username, login provider ID, profile image, account status	Contract, legitimate interests
To provide Facebook Login, Google Login and other social login features	Social login ID, name, email address, profile image, authentication tokens	Contract, consent where required, legitimate interests
To provide the Submission Searcher website and app	Account data, device data, technical logs, usage data	Contract, legitimate interests
To provide video search, filtering and discovery features	Search terms, filters used, video interactions, preferences	Contract, legitimate interests
To provide saved videos, favourites and preferences	Account ID, saved content, preferences	Contract, legitimate interests
To provide watched-video tracking and learning progress	Video watch data, lesson progress, completed categories, belt-level progress	Contract, legitimate interests
To provide leaderboard, achievement or community features	Display name, profile image, progress data, activity data	Contract, legitimate interests
To personalise your experience	Preferences, watch history, saved content, learning data	Legitimate interests, consent where required
To communicate with you	Name, email address, support messages, account information	Contract, legitimate interests
To send service updates	Name, email address, account status	Contract, legitimate interests
To send marketing communications, where permitted	Name, email address, marketing preferences	Consent, legitimate interests where permitted by law
To process payments or subscriptions	Name, email address, billing information, payment status, transaction reference	Contract, legal obligation
To detect, prevent and investigate fraud, abuse or security issues	IP address, login data, device data, logs, account activity	Legitimate interests, legal obligation
To improve the website, app and services	Usage data, analytics data, feedback, crash reports	Legitimate interests, consent where required
To comply with legal obligations	Account records, payment records, correspondence, technical logs	Legal obligation

Where we rely on legitimate interests, our interests include operating, improving and securing Submission Searcher, understanding how users interact with the platform, preventing misuse, and providing a better user experience.

5. Cookies and similar technologies

We use cookies and similar technologies to operate our website, keep users logged in, remember preferences, improve performance, analyse usage and protect the security of the platform.

5.1 WordPress cookies

If you leave a comment on our website, you may opt in to saving your name, email address and website in cookies. These are for your convenience so you do not have to fill in your details again when you leave another comment. These cookies may last for one year.

If you visit our login page, we may set a temporary cookie to determine whether your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we may set cookies to save your login information and screen display choices. Login cookies usually last for two days. Screen options cookies may last for a year. If you select “Remember Me”, your login may persist for two weeks. If you log out, login cookies are removed.

If you edit or publish an article, an additional cookie may be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you edited. It expires after one day.

5.2 App and analytics technologies

Our website or app may use analytics, diagnostics or similar technologies to understand how users interact with the service, identify bugs, measure performance and improve features.

Where required by law, we will ask for your consent before setting non-essential cookies or similar technologies.

6. Embedded content and third-party video content

Submission Searcher may include embedded content from other websites, including videos, images, articles or social media content. Embedded content behaves in the same way as if you visited the third-party website directly.

These third-party websites may collect data about you, use cookies, embed additional third-party tracking and monitor your interaction with that embedded content, including where you have an account with that third party and are logged in.

Submission Searcher includes or links to Brazilian Jiu-Jitsu video content hosted on third-party platforms such as YouTube. We do not control the privacy practices of those third-party platforms.

7. Who we share your personal information with

We may share personal information with trusted third parties where necessary to operate, secure or improve Submission Searcher.

This may include:

• website hosting providers;
• app hosting and database providers;
• authentication providers, including Facebook/Meta and Google where you use social login;
• analytics providers;
• email and communication providers;
• payment processors;
• security, spam prevention and fraud detection providers;
• technical support and development providers;
• professional advisers, including accountants, legal advisers and insurers;
• law enforcement, regulators or public authorities where required by law.

We only share personal information where we have a lawful reason to do so and where appropriate safeguards are in place.

If you request a password reset, your IP address may be included in the reset email.

Visitor comments may be checked through an automated spam detection service.

8. Facebook/Meta data use and deletion

If you use Facebook Login with Submission Searcher, we process the Facebook data described in this Privacy Policy for account creation, authentication, account management, platform security and user experience purposes.

You can request deletion of data we received from Facebook by contacting us at:

Email: [email protected]

Please include the email address linked to your Submission Searcher account and state that you are requesting deletion of your Facebook Login data.

When we receive a valid deletion request, we will delete or anonymise the relevant account data unless we are required to retain certain information for legal, security, fraud prevention, accounting or legitimate business record purposes.

You may also remove Submission Searcher from your Facebook account settings. Removing the app from Facebook may prevent further Facebook Login access, but it may not automatically delete your Submission Searcher account or all data already held by us. To request deletion from our systems, please contact us using the details above.

9. Account deletion

You can request deletion of your Submission Searcher account by contacting us at:

Email: [email protected]

When requesting deletion, please provide enough information for us to identify your account.

Where possible, we will delete or anonymise your account data. Some information may be retained where necessary for legal obligations, dispute resolution, fraud prevention, security, accounting or legitimate business purposes.

Deletion of your account may remove your access to saved videos, progress tracking, preferences, leaderboard records and any other account-based features.

10. International transfers

Some of our service providers may process personal information outside the United Kingdom or European Economic Area. Where this happens, we take appropriate steps designed to protect your personal information, such as using providers with recognised safeguards, contractual protections or other lawful transfer mechanisms.

11. How long we keep your personal information

We keep personal information only for as long as reasonably necessary for the purposes described in this Privacy Policy.

Typical retention periods include:

• account information: for as long as your account remains active and for a reasonable period afterwards;
• social login data: for as long as needed to provide login access, unless you remove the login connection or request deletion;
• video progress and preference data: for as long as your account remains active, unless you delete it or ask us to remove it;
• comments and comment metadata: retained indefinitely unless deleted, so we can recognise and approve follow-up comments automatically;
• support correspondence: retained for a reasonable period to manage enquiries and resolve issues;
• payment and transaction records: retained for as long as required for accounting, tax and legal purposes;
• technical logs and security records: retained for a limited period unless needed to investigate security, fraud, abuse or legal issues;
• marketing data: retained until you unsubscribe or withdraw consent, subject to suppression records where required.

For registered users, we store the personal information provided in the user profile. Users can see, edit or delete certain personal information at any time, except where a system field, such as a username, cannot be changed. Website administrators may also see and edit user information where necessary to operate the service.

12. Your rights

Depending on your location and the circumstances, you may have rights under data protection law, including the right to:

• access the personal information we hold about you;
• request correction of inaccurate information;
• request deletion of your personal information;
• object to certain processing;
• request restriction of processing;
• request transfer of your personal information;
• withdraw consent where processing is based on consent;
• complain to a data protection authority.

If you have an account on this site, or have left comments, you can request an exported file of the personal data we hold about you, including data you have provided to us. You can also request that we erase personal data we hold about you. This does not include data we are required or permitted to keep for administrative, legal, security, accounting or legitimate business purposes.

To exercise your rights, contact us at:

Email: [email protected]

You also have the right to complain to the Information Commissioner’s Office, the UK data protection regulator.

13. Marketing communications

We may send you marketing communications where you have consented to receive them or where we are otherwise permitted to do so by law.

You can unsubscribe from marketing emails at any time by using the unsubscribe link in the email or contacting us.

We may still send important service, account, security or administrative messages even if you opt out of marketing communications.

14. Children

Submission Searcher is intended for users who are old enough to lawfully create an account and use online services in their country of residence.

If we become aware that we have collected personal information from a child without appropriate consent where consent is required, we will take appropriate steps to delete that information.

Parents or guardians who believe their child has provided personal information to us should contact us at [email protected].

15. Security

We use reasonable technical and organisational measures to protect personal information against unauthorised access, loss, misuse, alteration or disclosure.

However, no website, app or online service can be guaranteed to be completely secure. You are responsible for keeping your login details secure and notifying us if you believe your account has been compromised.

16. Links to other websites

Submission Searcher may contain links to third-party websites, apps, videos or services. We are not responsible for the privacy practices, content or security of third-party websites or services.

You should review the privacy policies of any third-party services you use.

17. Changes to this Privacy Policy

We may update this Privacy Policy from time to time. When we make changes, we will update the “Last updated” date at the top of this page.

If we make significant changes, we may take additional steps to notify users where appropriate.

18. Contact us

If you have any questions about this Privacy Policy, your account, your personal information, or a request to delete your data, please contact:

Submission Searcher Limited
3 Ridge Crescent, Hawk Green, Marple, Stockport, Cheshire, SK6 7JA, United Kingdom

Email: [email protected]
Website: https://submissionsearcher.com